If you want to send short messages today, the SMS, as well as the email, is outdated for longer and relevant news in many areas. Using an email account will be the appropriate way of sending such messages. Apart from the pace, the virtual finishing possibilities are convinced. Although careful, three steps must be taken to ensure the protection of your emails, in comparison to these simple benefits. Let Road Runner Web Mail, Gmail, Outlook, Thunderbird or any other email be used, then you can follow the next steps to secure it.
Why do you Need to Protect Your Roadrunner Email?
Basically, we should all develop a special knowledge of the email security issues, especially if we send sensitive documents, personal data or private images by email. For general, professional groups subject to special terms and conditions must, however, meet with higher security standards for the safety of your emails.
Step 1: Encryption by Email
The right to protect emails securely by encryption from unauthorized third parties isn’t really relevant. It is the main initial step for the security and protection of emails when it comes to transfer. There are now a number of useful email instructions for popular email encryption programmed (such as Apple Mail, RR Email, Outlook or Thunderbird). Once set up, you do not have to worry about transferring your emails securely at all any more. Be careful, however: the subject of the email and the data about the beneficiary and the sender are still visible. They encrypt only the content.
Step 2: Send your Email to the Appropriate Receiver
Everyone should know the situation: the desired recipient should be selected now, after the email has been written. After you type a few letters, your contacts’ email IDs start appearing in the drop-down list. At this moment, the probability of “clicking” is high, especially if there are different people with the same first or last name. Avoid this by showing the related email account and the entity of your contacts.
What to do if an Email has been Sent to the Wrong Recipient?
If an email is compensated off at this point by the use of email encryption despite careful consideration of these notes to the wrong address, because the mis-addresser can not decrypt the content of the email, but only the subject and the intention to communicate. However, if this results in conclusions about the person concerned, even this can be a breach of secrecy. Legally, it should be noted that if sensitive data about a person gets into the wrong hands and thus threatens to severely damage their rights or interests worthy of protection, it is a reportable violation of data protection law.
Step 3: Carefully differentiate the ‘CC’ and ‘BCC’ fields.
Unfortunately, the “CC” and “BCC” email functions are not properly separated from each other in daily language and are used incorrectly from a data protection point of view.
- CC stands for “carbon copy” and assumes that each recipient can see all other recipients’ email addresses and use them for their own purposes.
- BCC stands for “blind carbon copy” and is identical to CC in function, but the recipient is shown no email addresses other than their own.
Whenever you write to different email recipients who have not consented to the public use of your addresses (which will be the rule), if you combine these addresses via the CC function and thus distribute the email addresses without the consent of the person concerned, it would be a clear violation of the Federal Data Protection Act. Therefore, by using the ‘BCC’ function in case of doubt and by hiding your external email address, you should use these two functions appropriately and respect the privacy of your contacts.
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Conclusion: Encrypt the email accounts
To reduce the risk of automatically selecting an incorrect recipient, modify the address book accordingly and check it carefully before sending it. Consciously differentiate the functions “CC” and “BCC”-decide “BCC” in case of doubt and thus protect the privacy of your contacts. For more help, contact Roadrunner’s email customer service.